Keeping everyone in the loop as you move forward with your wedding planning can be overwhelming. How can you let folks know what is happening, get invitations, save the dates, thank you cards, and other information shared? Here are things couples do that works for them. You may find that combining these efforts pay off!
- The first and most obvious is a wedding website. These can be built on many of the wedding listings for free. Other folks build their own from scratch. No matter if you use Wedding Wire, the Knot or some other platform you want to include at least some basic information. Your names are a good start! 😊 Then date, time and location of the wedding is needed so folks can block off their calendar. Including any special information about your wedding day and location can be helpful. The sort of things many couples include are: any events occurring that weekend such as golf outings, rehearsal dinner, brunch; is it child friendly; are you planning an unplugged ceremony; any special conditions of the venue such as many stairs to climb, etc. Some websites allow you to post photos of your fun times together, lists your wedding party, include local attractions that folks can enjoy while in town, information on room blocks, registry information and space for RSVPS.
- Set up a social media page specifically for the wedding. This is where any changes to schedule get posted. You keep it current with all information including when shuttles are leaving the hotel, where people are gathering for brunch. Then when something comes up unexpectedly, you have assigned a trusted family member or friend (or your planner) to update it. The shuttle broke down, the rain has delayed start times, or any other information you want to get to a large number of people. You control who can posts in order to keep the number of notifications to a minimum and not clutter up guests feeds with unnecessary information. You can control the audience and which posts they see.
- For individual, one on one, communication you can use a commercial card program. You are going to have to put together a guest list with addresses. Do it once in a program and then use it for save the dates, invitations to parties and showers, the wedding itself and for thank you cards after the wedding. You get to choose the style of the card from post cards to multi-fold cards. My favorite program, Send Out Cards, allows you to totally customize your card, inserting photos, special verses or wording for each person. You can send the same card to many people or send one custom card to one individual. There is a lot of room to make it truly yours. You can even use it for holiday greetings, birthdays, anniversary and any other reason you want to send a card. You can sort your address lists into categories such as friend, family, co-worker, etc. You do not have to leave home or get overwhelmed by all the choices at the card shop…you send the cards from the comfort of your home! Check it out here.
- Texting is a great option when you already have the contacts in your phone. Set up a group, maybe family members, the wedding party, your vendors, etc. so that when you need to share information you can do one text message and it goes to everyone that needs to get it and not to those who do not need it. This may not work for the entire guest list or for those who do not text. If you have people who do not text, but they fall into the group who needs the information, assign them a “buddy” to keep them in the loop. I have seen this be successfully done with Great Grandparents who do not use smart phones—a grandchild was responsible for seeing that they received the information.
No matter how you do it, the important thing is to keep communication open and available to everyone!
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